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The suite is filled with time-saving shortcuts like these and we think it shows that the Mac team at Microsoft has been listening to users. New features Alongside interface enhancements like the Ribbon across all four Office applications, Microsoft Office offers a number of features that should reduce the time you spend gathering information so you can spend more time on getting the project done. The new Conversation View in Outlook collapses e-mail threads so you can view the entire conversation without sifting through your in-box, for example.
Likewise, new image-editing tools in Word, PowerPoint, and Excel are welcome additions for anyone who works with media in documents and presentations, obviating the need for third-party editors in most situations. Many of the new features and tools help you push your presentations and documents away from the usual bullet points and toward more-engaging visual presentations. Outlook With Outlook now available in Office , several features are now available to Mac users that used to require separate and often not fully compatible software solutions for previous versions.
Now, with a connection to Exchange Server or later , Mac users will be able to use global address books, set up meetings and send meeting requests, and check the availability of attendees on calendars. Like the latest Windows version of Outlook, Conversation View is now available for Mac making it easy to find older messages in a thread by putting them together in one place.
You also can click an arrow on the left edge of the in-box item to instantly expand a thread into conversation view. According to Microsoft, this feature has gotten a mixed reaction from users, but we think once people get used to grouping e-mail threads together in Conversation View, it will save them a lot of time. Outlook for Mac also makes it easy to get messages from all your e-mail accounts in one place. New Unified Folders consolidate your various exchange and online accounts into one in-box folder for easy reading.
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If you find it overwhelming, you can always browse each account separately by expanding a unified folder for individual account access. Those who are switching from Windows to Mac in a work environment will appreciate the new ability to seamlessly transfer your Outlook data from a Windows machine. You'll now be able to import your data files.
But be aware that you'll only be able to import. PST files from Outlook or later. Some of the strengths of using Outlook in the workplace are the scheduling tools that let you map out your workday. In Outlook for Mac, some helpful new features include the ability to preview your calendar directly from a meeting invitation to see if you're available to attend.
A small preview window shows up in the lower right of an invite showing what you have scheduled around that time. You'll also be able to stay on top of your busy schedule with the My Day window that lets you view upcoming appointments. Both of these features are great time-savers because you won't need to open your full calendar each time you need to check your schedule. PowerPoint Microsoft's PowerPoint is a mainstay for business meetings and now has added features to make it easy to create engaging visual presentations rather than the usual boring bullet points.
An improved Presenter view in PowerPoint gives you all the tools you need to pull off a flawless performance.
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As your audience watches, you'll be able to view the current slide, see what slide is coming up next, view personal notes for each slide, see the elapsed time for your presentation, and stay on target with a progress bar to show where you are in your presentation. To make your visual projects more portable, you'll now be able to embed movies. In previous versions, you would have needed to include the extra video files when sharing a presentation, but with this new feature, it's easy to deliver your presentation as one complete package.
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You'll also be able to apply movie styles and effects by clicking on the video and using the appropriate dynamic tools in the Ribbon, all of which will be retained in your embedded movie when you share your presentation. Better slide transitions and animations in Office for Mac make it easy to create a pro-level presentation with new 3D effects, and a new tab in the Ribbon dedicated to Transitions keep them close at hand for on-the-spot changes. Possibly the best-looking feature of all in PowerPoint is exclusive to the Mac version of Office and very useful for managing complex slides.
Now when you create a slide that includes several graphical elements, you'll be able to use Dynamic Reordering to move objects between layers. By choosing Dynamic Reordering in the Arrange menu, you're able to look at graphical elements of your slide in a 3D layered view, allowing you to move elements toward the front or back by clicking and dragging them to your preferred location. These features are available in Word as well, and will be very useful for managing graphically complex newsletters or brochures with several graphical elements.
Finally, to share your presentation with co-workers or clients remotely, PowerPoint includes a new feature called Broadcast Slideshow, which is also exclusive to Office for Mac.
Now, as long as you and your target audience have an account with Windows Live, you'll be able to quickly send a URL to up to 50 attendees and run through your presentation all without leaving your desk. Like many of the new features in Office , Broadcast Slideshow makes it easy to get your work in front of clients and colleagues without a lot of extra steps.
Excel The venerable software for spreadsheet creation and management received a few major improvements in Office Just like its Windows counterpart, you'll now be able to add Sparklines to your spreadsheet to make your data more visual. Sparklines are tiny charts that sit in a single spreadsheet cell, making it possible to give a visual representation of your data without needing to refer to a separate chart.
With only a few clicks, you'll be able to add a Sparkline, and then browse through several different visual styles to give your spreadsheet the exact look you want. It's important to note that Sparklines will only be available to those who have the latest versions of Office for both Windows and Mac, so you'll need to know in advance what version of Office your clients have available.
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In keeping with making your projects more visual in Office for Mac, Excel now offers conditional formatting tools to make your spreadsheets easier to understand, and not just a wall of data. Now, you'll be able to browse through icon sets to show trends over time and display data bars that make percentage increases or decreases more visual and easy to understand right in the spreadsheet. There are more than 40 built-in formats to choose from, but even if you can't find what you need, you can create your own.
You also will spend less time creating rules for cells with new built-in quick-select rules. A new Manage Rules dialog box makes it easy to quickly modify or change rules so you'll spend less time dealing with complex formulas. Word When you need to do some writing, whether it's for a newsletter, a brochure, or a slick-looking resume, Word now has a number of features to help you get your project done quickly. By using the aforementioned Template Gallery as a starting point, you'll be able to browse through thousands of premade forms, letters, and layouts to get the right template to fit your needs.
A new publishing layout view in Word makes arranging elements of your document much easier, with drag-and-drop functionality that automatically causes your text to wrap around objects you import. Dynamic guides appear automatically when you need them, or you can keep specific guides on the desktop while you work for easy access. You'll also now be able to manage formatting using a new Visual Styles pane. Helpful for keeping formatting consistent, the Visual Styles pane shows where in your document specific styles are applied using a handy numbered and color-coded system.
This is a major improvement over previous versions that often had users struggling to figure out which parts of the document included specific styles. Now style changes in documents are laid out in front of you. One of our favorite features for keeping focused on your work is the new Full Screen View. With this new Mac-exclusive feature, you'll be able to write or read without distractions, blocking out everything but the specific tools you need.
You also can customize your workspace with a large selection of backgrounds and page-turning effects when in reading view.